Terms and Conditions of North Bristol RFC Junior Section 1. Responsibilities of Parents, Coaches, Managers and Helpers. Under guidance from Gloucester Rugby Football Union, Coaches, Managers and Helpers cannot take legal responsibility or act in parentis loco for players whose parent or guardian leaves them during a session. 2. Gumshields/Mouthguards. North Bristol RFC Juniors consider gumshields mandatory and should be obtained as soon as possible. See your Dental practice for a fitting service. As an alternative, gumprotectors may be purchased from Asda or most sports shops. Players will not be allowed to take part in training sessions or matches if not wearing a gum protector/shield unless the parent or guardian specifically accepts the risk of so doing. 3. Protective Equipment. Boots and shinguards are advised. Boots should be worn in match conditions. All other safety equipment must carry the ‘IRB approved’ label or it will be deemed to breech the IRB standards and will not be allowed to be used. 4. Boot Studs Studs with jagged edges pose a serious danger to other players particularly in the older age groups where there is more likelihood of players lying on the ground. Only studs conforming to BS6366 1983 or equivalent are allowed. Blade football boots are specifically not allowed. Studs should be examined regularly to ensure there are no missing studs or rough edges. 5. Severe Weather Clothing Parents or guardians are responsible for ensuring players come adequately equipped to cope with the weather conditions that can occur during the winter months. Additional clothing, gloves, hats and waterproof equipment should be provided by parents or carers. 6. Tetanus Injection North Bristol RFC Junior Section advises that, if not already done so, mini-rugby players should have a preventative course of tetanus injections. 7. Players Under 8 years old at 1st September The Mini Rugby section is not a creche. Any child of this age who is found without a Parent, Guardian or Carer on the premises will be stopped from training during that session and the matter brought to their parent/guardian’s attention. If repeated the child and parent/guardian will be asked to leave the club for the remainder of the season, with the option of rejoining the following season. 8. Medical Consent Should a Parent or Guardian not be present when a child suffers an injury then you consent to your child being taken to Hospital and receiving medical treatment if this, in the opinion of a Coach or qualified First Aider, is considered the appropriate action. 9. Child Protection All coaches and Volunteers will be vetted as a condition of joining North Bristol RFC Junior Section. All Coaches and Volunteers will read and understand the club's Child Protection & Equity policies and abide by them. Failure to agree to this requirement will automatically lead to their role being suspended. Any suspicious incident must be reported immediately to the Child Protection Officer and/or Chairman. 10. Management and Coaches North Bristol RFC Junior Section is run by a Management Team consisting of the Officers of the section as per the North Bristol RFC Junior Section Constitution. Decisions of the Management Team are final in the operation of the section. Parents, guardians or carers are encouraged to raise any issue with the Officers or the Management Team, which meets approximately 4 weekly. Lead coaches are to be supported in their leadership of their age group. Any issues regarding a child (health, attendance, etc) should be brought to the Lead Coach’s attention. Lead Coaches have the final say in selection matters and the organisation of the age group. Parents must accept the decisions of Lead Coaches graciously. Any of the Officers may be consulted should a parent have any issue with a Coach or the approach of a Lead Coach. 11. Behaviour Players, Coaches, Volunteers and Supporters of any North Bristol RFC Junior Section team are expected to uphold the traditions of the game in terms of behaviour and generosity to all players and the officials. Specifically players and supporters must not question the decisions of match officials. Swearing and abuse is specifically discouraged. Players, coaches and parents will be reprimanded for foul language and inappropriate behaviour, resulting ultimately in expulsion from the club, at the discretion of the Management Team. All members of this club will abide by the Club's Codes of Conduct. 12. Fees Parents or guardians must promptly pay for registration fees and for kit, equipment. Failure to pay registration fees within 4 weeks of a request will lead to the suspension of the family membership to North Bristol RFC Junior Section. In cases of difficulty in paying the fees, please consult the Treasurer or Chairman. 13. Club Premises Parents and guardians are responsible for their children at all times. Specifically all parents, guardians and children must abide by the rules of Oaklands. No one shall be permitted into the lounge bar areas in dirty clothing. Changing facilities and showers are available and must be used if a child is to enter the main club area. Entry will be refused at the Steward or North Bristol RFC Junior Section discretion. Whilst on club premises all club members are expected to behave courteously to fellow users of Oaklands. Parents and guardians are responsible for their child’s safety on club premises and should acquaint themselves and their child with the out of bounds areas, and hazards, eg rivers, drops etc. 14. Club Support and Communication North Bristol RFC Junior Section is a volunteer organisation. All parents and guardians are expected to support the club by actively participating in the functioning of the club by helping with organising an age group, coaching if qualified, directing traffic, attending recruitment activities at school fairs, organising social events, tour preparation and other activities as requested. Club communication is principally done by email or via the club website. Parents must notify the Registration Secretary of any changes to their email, phone number and home address.